The ABA & Behavior Analysts Fix Kit
Built for ABA providers and behavior analysts.
People in ABA search BCBA salary, RBT pay and how billing works. For technicians, money leaks through drive time between homes, cancelled sessions, and notes written after the clock stops. For analysts and owners, it leaks through units that don't match documentation, authorizations that expire mid-plan, and supervision gaps that put billing at risk. I wrote this kit so you can check each one against your own schedule, notes and claims.
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The 8 leaks it covers
2 you can close it · 5 the other side owes it · 1 a pro decides
- Drive time between client homes not paidWhere to look first: For two weeks, log every session: where, start and end time, and the drive between sessions.Keep it from coming back: Log drive time between sessions every day.The other side owes it
- Session notes and data entry finished after the clock stopsWhere to look first: For two weeks, write down how long you spend on session notes, graphing and data entry outside paid session time.Keep it from coming back: Finish notes on the clock, or record the time the same day.The other side owes it
- Cancelled sessions that leave a technician with unpaid gapsWhere to look first: Count cancelled or no-show sessions in the last month, and the paid hours you lost.Keep it from coming back: Ask for backfill the same day a session cancels.The other side owes it
- Supervision hours short, putting certification and billing at riskWhere to look first: The BACB sets a minimum monthly supervision requirement for RBTs, with contact rules. Check the current RBT requirements at bacb.com for the exact share and contacts.Keep it from coming back: Check your supervision percentage every Friday.You can close it
- Units billed that don't match session notesWhere to look first: ABA services are billed with CPT codes 97151 through 97158, each in 15-minute units (VERIFIED: Autism Speaks billing code list).Keep it from coming back: Run the ten-claim audit every month.The other side owes it
- Services delivered after the authorization expiredWhere to look first: List every client's authorization: payer, codes, units approved, start and end dates.Keep it from coming back: Review the authorization tracker every Monday.The other side owes it
- Paid as a contractor with no self-employment tax set asideWhere to look first: Check whether you receive a W-2 or a 1099.Keep it from coming back: Move the tax share the day each payment lands.A pro decides
- Mileage and certification costs paid out of pocketWhere to look first: Log every mile driven for work beyond your commute.Keep it from coming back: Submit mileage and receipts every month.You can close it
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 8 exactly as it appears in the kit, so you can see what you get before you buy.
Drive time between client homes not paid
The other side owes it- For two weeks, log every session: where, start and end time, and the drive between sessions.
- Travel from one job site to another during the workday is hours worked (VERIFIED: 29 CFR 785.38). The first drive from home and last drive home are normally commute.
- Compare the time between sessions to the hours on your stub.
- Ask whether mileage between sessions is reimbursed, and at what rate.
- Send your log with the question.
Your part: Log sessions and drives, and send it in.
Email to your clinical director or payroll: Hi [NAME], For [DATES], my log (attached) shows [HOURS] hours driving between client sessions and [MILES] miles. Could you confirm whether that travel time is paid, and what the mileage policy is? Thank you, [YOUR NAME] | Employee # [#]
Log drive time between sessions every day.
What this kit can't decide for you: Whether time is owed is for payroll or the Wage and Hour Division. If you're a 1099 contractor, different rules apply.
That's 1 of 8. The other 7 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When ABA providers and behavior analysts go looking for answers, they search things like “aba billing”, “bcba salary”, “rbt pay” and “aba insurance billing”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 8 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Drive time between client homes not paid: where do I start?
Start here: For two weeks, log every session: where, start and end time, and the drive between sessions. To keep it from coming back: Log drive time between sessions every day.
Session notes and data entry finished after the clock stops: where do I start?
Start here: For two weeks, write down how long you spend on session notes, graphing and data entry outside paid session time. To keep it from coming back: Finish notes on the clock, or record the time the same day.
Cancelled sessions that leave a technician with unpaid gaps: where do I start?
Start here: Count cancelled or no-show sessions in the last month, and the paid hours you lost. To keep it from coming back: Ask for backfill the same day a session cancels.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
15-page PDF · instant download after payment · Code VYR-KIT-ABA-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Next step
- Run your free LeakReceipts check — it reads your own receipts and records and shows where money is leaking out, line by line.
- TrueNET — the whole-picture money truth: what you actually keep after every cost, across everything you earn and spend.
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.