The Military & Corporate Relocation Movers Fix Kit
Built for movers handling military PCS and corporate relocation moves.
Your net on a government or corporate-tendered move is the base tender plus every coded accessorial and every certified pound your crew's field work actually earned — whether the payer's own audit checks for it or not. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 7 leaks it covers
3 you can close it · 3 the other side owes it · 1 a pro decides
- Coded accessorial services performed in the field but never billedWhere to look first: Pull your last 10 government or corporate moves. For each, list what the crew actually did: stairs, long carries, shuttles, crating, extra pickup or delivery stops, appliance service, storage.Keep it from coming back: Signed field form on every job, matched to the invoice before it goes out. Pull the current tariff edition at the start of each rate year.You can close it
- Weight or accessorials invoiced without a certified scale ticket or signed field recordWhere to look first: This is the line to stay inside, not money to chase. Pull your last 10 government or corporate invoices.Keep it from coming back: No invoice leaves until every pound and every accessorial line has its ticket or signed record attached.You can close it
- A single uncontested weight ticket — no certified reweigh to back the billed weightWhere to look first: For each move, keep both certified scale tickets (empty and loaded) with the file.Keep it from coming back: No invoice without both certified tickets attached. Offer the reweigh before unloading, every time.You can close it
- Claim filing window tracked wrong — military rule changed for pickups from mid-May 2026Where to look first: For every military move, write the actual pickup date on the file — not the booking or order date.Keep it from coming back: Record the true pickup date the day the truck is loaded.The other side owes it
- Tracking the wrong claim clock — military process vs. interstate (Carmack) processWhere to look first: For every open damage claim, write down: who tendered the move (military program, GSA, corporate account, or a private customer), the pickup date, delivery date, and the date the claim arrived.Keep it from coming back: Tag every move with its claim rulebook at booking, so the right clock starts the day a claim arrives.The other side owes it
- Missing the mover's own claim response deadlines on military movesWhere to look first: For every military claim, write the date it arrived.Keep it from coming back: Every incoming claim gets its deadlines on the calendar the day it arrives.The other side owes it
- Self-employment tax not set aside on net income (boundary, not a recoverable leak)Where to look first: Nothing recovers this one — it is a real tax, not missing money. Here is how you stop it surprising you: Pull your last 3 months of moving income and your business costs for the same months.Keep it from coming back: Move the tax share out of every deposit the day it lands. Re-check the share with your CPA when your net changes a lot.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 7 exactly as it appears in the kit, so you can see what you get before you buy.
Coded accessorial services performed in the field but never billed
You can close it- Pull your last 10 government or corporate moves. For each, list what the crew actually did: stairs, long carries, shuttles, crating, extra pickup or delivery stops, appliance service, storage.
- Compare that list to what was invoiced. Mark every service done but not billed.
- Check the current edition of the governing tariff or rate tender for the code and rate of each one — never assume last year's.
- For moves still inside the payer's window for supplemental billing, submit with the signed field record. For the rest, nothing recovers them — fix the paperwork going forward.
- Give every crew lead a field form listing the accessorial codes, to be signed on site the moment the service is done.
Your part: Confirm the codes and rates from the current tariff, and send the invoice.
Supplemental billing request: [YOUR COMPANY NAME] | USDOT [#] | SCAC [CODE IF ANY] [DATE] To: [PAYER / ACCOUNT / PROGRAM OFFICE] Re: Shipment [GBL/ORDER #], original invoice [INVOICE #] On [DATE OF SERVICE], our crew performed the following services, which were not on the original invoice: - [SERVICE] — [TARIFF/TENDER CODE] — [QUANTITY] — [RATE FROM CURRENT EDITION] Attached: the field record signed on site by [NAME OF CUSTOMER OR REP] on [DATE]. Please add these to the invoice, or tell me in writing what else you need to process them. Thank you, [YOUR NAME], [TITLE] [PHONE] | [EMAIL]
Signed field form on every job, matched to the invoice before it goes out. Pull the current tariff edition at the start of each rate year.
What this kit can't decide for you: Whether a past service can still be billed depends on the payer's rules and windows — not ours to say. Some programs require approval before certain accessorials are performed; you follow your program's rules. No amounts promised.
That's 1 of 7. The other 6 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When movers handling military and corporate relocations go looking for answers, they search things like “military move claims”, “military moving companies” and “household goods movers”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 7 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
How do I bill accessorials on a military move?
Record each coded service as the crew does it, signed at the time. The kit shows how.
Did the military claim filing rule change?
The kit flags a change for pickups from mid-May 2026 and shows how to track the right clock.
Should I reweigh?
A single uncontested weight ticket leaves billed weight exposed. The kit shows when to use the reweigh.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
11-page PDF · instant download after payment · Code VYR-KIT-ORDERS-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
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