The Non-Medical Home Care Agencies Fix Kit
Built for non-medical home care agencies.
A home care agency makes or loses money in the minutes between a scheduled visit and a paid claim. The leaks are overtime rules that changed for agencies years ago, drive time between clients, 24-hour shifts, visit verification that doesn't match the bill, private-pay invoices that go out late, insurance claims missing a page, and payroll math that leaves out differentials. Your schedules, visit records, payroll and claims are the proof. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 11 leaks it covers
8 you can close it · 2 the other side owes it · 1 a pro decides
- Caregiver overtime owed under the home care ruleWhere to look first: Pull caregiver hours for the last month by workweek.Keep it from coming back: Review overtime every payroll.You can close it
- Drive time between clients unpaidWhere to look first: Pull schedules for caregivers who see more than one client a day.Keep it from coming back: Schedule and pay drive time on every split day.You can close it
- 24-hour shifts with sleep time handled wrongWhere to look first: List caregivers working shifts of 24 hours or more who aren't live-in.Keep it from coming back: Log sleep and interruptions every 24-hour shift.A pro decides
- Visit verification not matching Medicaid claimsWhere to look first: Pull Medicaid claims denied or held for electronic visit verification issues.Keep it from coming back: Review EVV exceptions daily.The other side owes it
- Billed hours short of hours workedWhere to look first: Compare scheduled, worked and billed hours for last month by client.Keep it from coming back: Reconcile worked versus billed every week.You can close it
- Private-pay invoices sent late with no depositWhere to look first: List private-pay clients and their invoice timing.Keep it from coming back: Invoice weekly.You can close it
- Long-term care insurance claims missing paperworkWhere to look first: List clients with long-term care insurance and claim status.Keep it from coming back: Send claims monthly with every required page.The other side owes it
- Short visits that don't cover the costWhere to look first: List visits under your minimum length.Keep it from coming back: Check visit lengths monthly.You can close it
- Caregiver mileage costs cutting into wagesWhere to look first: List caregivers who drive clients or run errands in their own cars.Keep it from coming back: Pay mileage every payroll.You can close it
- Differentials left out of the overtime rateWhere to look first: Pull payroll for caregivers who earned weekend, night or holiday differentials and overtime.Keep it from coming back: Test one payroll each month.You can close it
- Card fees on private-pay billingWhere to look first: Total card fees on private-pay invoices last month.Keep it from coming back: Check your effective rate quarterly.You can close it
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 11 exactly as it appears in the kit, so you can see what you get before you buy.
Caregiver overtime owed under the home care rule
You can close it- Pull caregiver hours for the last month by workweek.
- Third-party employers such as home care agencies can't claim the companionship exemption and must pay minimum wage for all hours and overtime over 40 in a workweek (VERIFIED: DOL Fact Sheet 79A).
- The revised rules took effect January 1, 2015 (VERIFIED: DOL Fact Sheet 79A).
- Check overtime was paid on every week over 40.
- Fix payroll going forward and ask counsel about any past weeks.
Your part: Fix your payroll; counsel advises on the past.
Note to my payroll provider: Please confirm overtime is calculated for all caregivers at time and a half for hours over 40 in each workweek, starting [DAY / TIME]. Send me a report of any weeks over 40 in [PERIOD] without overtime. [YOUR NAME]
Review overtime every payroll.
What this kit can't decide for you: Some states have extra rules. Counsel decides back pay questions.
That's 1 of 11. The other 10 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When non-medical home care agencies go looking for answers, they search things like “home care agency”, “home care agency profit”, “home care agency license” and “home care billing”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 11 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Caregiver overtime owed under the home care rule: where do I start?
Start here: Pull caregiver hours for the last month by workweek. To keep it from coming back: Review overtime every payroll.
Drive time between clients unpaid: where do I start?
Start here: Pull schedules for caregivers who see more than one client a day. To keep it from coming back: Schedule and pay drive time on every split day.
24-hour shifts with sleep time handled wrong: where do I start?
Start here: List caregivers working shifts of 24 hours or more who aren't live-in. To keep it from coming back: Log sleep and interruptions every 24-hour shift.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
17-page PDF · instant download after payment · Code VYR-KIT-HOMECARE-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Next step
- Run your free LeakReceipts check — it reads your own receipts and records and shows where money is leaking out, line by line.
- TrueNET — the whole-picture money truth: what you actually keep after every cost, across everything you earn and spend.
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.