The Private Investigators Fix Kit
Built for private investigators.
Investigative work bills by the hour, but a lot of the hours never make it to the invoice: the drive to the subject's address, the four hours sitting on a house, the database pulls, the report written at midnight, the morning lost to a deposition that got rescheduled. Then the retainer runs dry and the attorney pays in 60 days. This kit works from your case files and your engagement letter.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
The 9 leaks it covers
6 you can close it · 1 the other side owes it · 2 a pro decides
- Retainer runs out and work keeps going unpaidWhere to look first: Check your retainer agreement: amount, what it covers, and what happens when it runs low.Keep it from coming back: Check every open case's retainer balance weekly.You can close it
- Surveillance travel and wait time left off the invoiceWhere to look first: For your last 10 surveillance cases, compare hours on site, travel hours and hours billed.Keep it from coming back: Log departure and return times on every assignment.You can close it
- Miles driven on cases never logged or billedWhere to look first: Log every case mile: date, case, from, to, miles.Keep it from coming back: Log miles before you leave the vehicle.You can close it
- Database, records and court fees absorbed instead of passed throughWhere to look first: Total last quarter's database subscriptions and per-search charges, records request fees and court copy fees, by case.Keep it from coming back: Log every case expense the day it's paid.You can close it
- Report writing time never billedWhere to look first: Track how long reports take for your last 10 cases.Keep it from coming back: Start a timer when you open the report.You can close it
- Testimony days cancelled or rescheduled with nothing paidWhere to look first: List last year's depositions and court appearances: prep time, travel, waiting, cancellations.Keep it from coming back: Send the terms with every scheduling confirmation.You can close it
- Attorney and corporate clients paying in 60 or 90 daysWhere to look first: List open invoices by client and age.Keep it from coming back: Statements on the same day every month.The other side owes it
- License, continuing education and insurance renewals tracked from memoryWhere to look first: List every license you hold, with renewal dates and continuing education due.Keep it from coming back: Calendar every renewal the day the license or policy issues.A pro decides
- No tax set-aside from investigation income that arrives with nothing withheldWhere to look first: Mark which of your investigation money comes in with no tax held back (1099, direct pay, app or card deposits).Keep it from coming back: Move the set-aside the same day each client payment lands, and keep the quarterly dates on your calendar two weeks ahead.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 9 exactly as it appears in the kit, so you can see what you get before you buy.
Retainer runs out and work keeps going unpaid
You can close it- Check your retainer agreement: amount, what it covers, and what happens when it runs low.
- For open cases, compare work billed against the retainer balance.
- Add a replenishment clause: when the balance drops below a set amount, the client tops it up before more work.
- Send a balance notice at that point, in writing.
Your part: Set the terms and send the notices.
Replenishment notice: Re: [CASE NAME / NUMBER] The retainer balance is $[AMOUNT] after work through [DATE]. Under our agreement, please replenish to $[AMOUNT] before additional work. Itemized statement attached. [NAME], [AGENCY], License [NUMBER]
Check every open case's retainer balance weekly.
What this kit can't decide for you: Contract enforceability is a question for an attorney in your state.
That's 1 of 9. The other 8 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When private investigators go looking for answers, they search things like “private investigator rates”, “private investigator license”, “private investigator insurance” and “private investigator retainer agreement”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 9 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Retainer runs out and work keeps going unpaid: where do I start?
Start here: Check your retainer agreement: amount, what it covers, and what happens when it runs low. To keep it from coming back: Check every open case's retainer balance weekly.
Surveillance travel and wait time left off the invoice: where do I start?
Start here: For your last 10 surveillance cases, compare hours on site, travel hours and hours billed. To keep it from coming back: Log departure and return times on every assignment.
Miles driven on cases never logged or billed: where do I start?
Start here: Log every case mile: date, case, from, to, miles. To keep it from coming back: Log miles before you leave the vehicle.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
15-page PDF · instant download after payment · Code VYR-KIT-INVESTIGATOR-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Next step
- Run your free LeakReceipts check — it reads your own receipts and records and shows where money is leaking out, line by line.
- TrueNET — the whole-picture money truth: what you actually keep after every cost, across everything you earn and spend.
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.