The Property Managers & Leasing Agents Fix Kit
Built for property managers and leasing agents.
Property management fees are written in the management agreement and then quietly drift: a fee figured on collected rent when the agreement says scheduled, a renewal fee nobody billed, late fees landing in the wrong account, a software bill for doors you stopped managing. For leasing agents on payroll, the leak is a commission left out of an overtime rate. This kit puts the agreement and the pay rules next to your own ledgers.
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The 9 leaks it covers
6 you can close it · 2 the other side owes it · 1 a pro decides
- Management fee figured on the wrong rent numberWhere to look first: Read each management agreement: is the fee a percentage of rent collected, rent scheduled, or gross receipts including fees?Keep it from coming back: Recheck the fee formula whenever an agreement renews.You can close it
- Leasing and renewal fees in the agreement never billedWhere to look first: List every new lease and renewal signed last year by property.Keep it from coming back: Add the fee to the statement the month the lease is signed.You can close it
- Late fees collected but nobody decided who keeps themWhere to look first: Check each agreement: do late fees go to the owner, to you, or split?Keep it from coming back: Code late fees to the right account the day they post.You can close it
- Maintenance coordination done free, or markup never disclosedWhere to look first: List maintenance jobs you coordinated last quarter, with time spent.Keep it from coming back: Every vendor invoice on a statement shows any fee separately.You can close it
- Vacant days never counted, so the cost of slow turns is invisibleWhere to look first: For every move-out last year, write move-out date, make-ready complete date, and new lease start.Keep it from coming back: Every move-out gets a tracker line the day notice comes in.You can close it
- Software billed per unit for doors you no longer manageWhere to look first: Pull your property management software invoice and count billed units.Keep it from coming back: Reconcile billed units every month.You can close it
- Leasing commissions left out of the overtime rateWhere to look first: If you're an hourly leasing agent, list weeks where you earned commissions and were paid overtime.Keep it from coming back: Match commission statements to stubs every pay period.The other side owes it
- On-site manager's apartment counted against wages without the rules being metWhere to look first: If you live on site and your unit is counted toward your pay, get the written arrangement.Keep it from coming back: Get any housing arrangement in writing before you move in.The other side owes it
- Trust account reconciled late or not at allWhere to look first: Reconcile every trust and security deposit account monthly: bank balance, book balance, and the sum of owner and tenant ledgers.Keep it from coming back: Three-way reconciliation every month, signed.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 9 exactly as it appears in the kit, so you can see what you get before you buy.
Management fee figured on the wrong rent number
You can close it- Read each management agreement: is the fee a percentage of rent collected, rent scheduled, or gross receipts including fees?
- Recalculate last quarter's fee for three properties exactly as written (CALCULATED from your ledger).
- Compare to what you billed.
- Correct going forward, and talk to the owner before any back billing.
Your part: Recalculate and decide.
Note to an owner: Hi [OWNER], I reviewed our agreement dated [DATE]. The management fee is [PERCENT]% of [BASIS]. Going forward, statements will show the fee figured exactly that way. For [PERIOD], the difference is $[AMOUNT]; I'd like to discuss how to handle it. [NAME], [COMPANY]
Recheck the fee formula whenever an agreement renews.
What this kit can't decide for you: Your agreement and state law govern. This kit doesn't interpret contracts.
That's 1 of 9. The other 8 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When property managers and leasing agents go looking for answers, they search things like “property management fees”, “leasing agent commission”, “property manager salary” and “property management software cost”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 9 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Management fee figured on the wrong rent number: where do I start?
Start here: Read each management agreement: is the fee a percentage of rent collected, rent scheduled, or gross receipts including fees? To keep it from coming back: Recheck the fee formula whenever an agreement renews.
Leasing and renewal fees in the agreement never billed: where do I start?
Start here: List every new lease and renewal signed last year by property. To keep it from coming back: Add the fee to the statement the month the lease is signed.
Late fees collected but nobody decided who keeps them: where do I start?
Start here: Check each agreement: do late fees go to the owner, to you, or split? To keep it from coming back: Code late fees to the right account the day they post.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
15-page PDF · instant download after payment · Code VYR-KIT-LEASING-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Next step
- Run your free LeakReceipts check — it reads your own receipts and records and shows where money is leaking out, line by line.
- TrueNET — the whole-picture money truth: what you actually keep after every cost, across everything you earn and spend.
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.