The Psychologists & Counselors Fix Kit
Built for psychologists and counselors.
In private practice, the money is in how a session is documented, coded, billed and followed up. The leaks I see are time coded short, Medicare left on the table, self-pay estimates never given, no-show policies that only live in your head, denials nobody appeals, and taxes nobody planned for. Your notes, claims and calendar are the proof. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 8 leaks it covers
3 you can close it · 3 the other side owes it · 2 a pro decides
- Session time coded below what was deliveredWhere to look first: Pull a month of individual psychotherapy claims and the start and stop times in your notes.Keep it from coming back: Write start and stop times on every note.You can close it
- Medicare left on the table for counselors and family therapistsWhere to look first: If you're a licensed mental health counselor or marriage and family therapist, check whether you're enrolled in Medicare.Keep it from coming back: Review your payer mix each year.You can close it
- Self-pay clients without a Good Faith EstimateWhere to look first: List clients who are uninsured or choosing not to use insurance.Keep it from coming back: Give an estimate at intake and when care changes.A pro decides
- No-show and late-cancel policy never written downWhere to look first: Count no-shows and late cancels for the last three months.Keep it from coming back: Signed policy on file for every client.You can close it
- Denied claims left unappealedWhere to look first: Pull every denial from the last 90 days.Keep it from coming back: Work denials every week.The other side owes it
- In-network rates never renegotiatedWhere to look first: List each payer's rate for your three most-used codes.Keep it from coming back: Review every contract each year.The other side owes it
- Out-of-network clients without a superbillWhere to look first: List clients paying you directly who have insurance.Keep it from coming back: Send superbills every month.The other side owes it
- Self-employment tax not set asideWhere to look first: Total what you've collected this year.Keep it from coming back: Move a set share of every deposit the day it lands.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 8 exactly as it appears in the kit, so you can see what you get before you buy.
Session time coded below what was delivered
You can close it- Pull a month of individual psychotherapy claims and the start and stop times in your notes.
- Psychotherapy time codes run 16 to 37 minutes for 90832, 38 to 52 minutes for 90834, and 53 minutes or more for 90837 (VERIFIED: American Psychiatric Association CPT overview).
- Mark sessions where the documented time fit a longer code than the one billed.
- Document start and stop times on every note.
- Check each payer's rules before you change your pattern.
Your part: Code from your documentation.
Note to myself for every session: Start: [TIME]. Stop: [TIME]. Total face-to-face psychotherapy minutes: [MINUTES]. Code: [CODE].
Write start and stop times on every note.
What this kit can't decide for you: Coding must match documented time and medical necessity. Payer policies and audits decide.
That's 1 of 8. The other 7 come the same way in the kit: steps, words to send, a habit to keep each one closed.
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What people in this work look up
When psychologists and counselors go looking for answers, they search things like “therapist insurance billing”, “private practice therapist”, “therapist salary” and “counseling insurance reimbursement”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 8 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Session time coded below what was delivered: where do I start?
Start here: Pull a month of individual psychotherapy claims and the start and stop times in your notes. To keep it from coming back: Write start and stop times on every note.
Medicare left on the table for counselors and family therapists: where do I start?
Start here: If you're a licensed mental health counselor or marriage and family therapist, check whether you're enrolled in Medicare. To keep it from coming back: Review your payer mix each year.
Self-pay clients without a Good Faith Estimate: where do I start?
Start here: List clients who are uninsured or choosing not to use insurance. To keep it from coming back: Give an estimate at intake and when care changes.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
14-page PDF · instant download after payment · Code VYR-KIT-COUNSELOR-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Next step
- Run your free LeakReceipts check — it reads your own receipts and records and shows where money is leaking out, line by line.
- TrueNET — the whole-picture money truth: what you actually keep after every cost, across everything you earn and spend.
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.