The Government Contractors Fix Kit
Built for government contractors.
Federal work pays on paper. Money leaks when the paper is incomplete: a prevailing-wage payroll that does not match the wage determination, an apprentice rate paid to someone not registered, an invoice the agency can reject before the payment clock starts, changed work done on a verbal instruction, and indirect costs nobody computed from the books. This kit works each one from your own contract file, payroll and invoices.
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The 10 leaks it covers
7 you can close it · 1 the other side owes it · 2 a pro decides
- Prevailing-wage payroll that does not match the wage determinationWhere to look first: For every covered construction contract over $2,000 (VERIFIED: DOL WHD, Davis-Bacon page), pull the wage determination in the contract.Keep it from coming back: Check each new wage determination and modification the day it arrives.You can close it
- Weekly certified payrolls late or incompleteWhere to look first: List every covered contract and the payroll weeks worked.Keep it from coming back: Submit certified payroll on the same weekday every week.You can close it
- Apprentice rates paid to workers who were not registeredWhere to look first: List every worker paid an apprentice rate on a covered job.Keep it from coming back: Get the registration record before an apprentice starts on a covered job.You can close it
- Wage determination and poster not posted at the siteWhere to look first: Walk each covered site.Keep it from coming back: Re-check postings when a determination is modified.You can close it
- An investigation finding left unanswered past the hearing deadlineWhere to look first: If you receive a Wage and Hour Division determination letter on a covered contract, note its date.Keep it from coming back: Calendar every deadline the day a government letter arrives.A pro decides
- Invoices rejected as improper, so the payment clock never startedWhere to look first: Read the payment clause and invoice instructions in each contract: required fields, where to submit, and what the agency counts as a proper invoice.Keep it from coming back: Use the checklist on every invoice before it goes out.You can close it
- Changed work done on a verbal instruction, with no written modificationWhere to look first: List any work done in the last year that was outside the original scope, and who asked for it.Keep it from coming back: Accept direction on scope only from the contracting officer, in writing.The other side owes it
- Indirect rates guessed instead of computed from your own booksWhere to look first: Separate last year's costs into direct costs (tied to one contract) and indirect pools (overhead, general and administrative).Keep it from coming back: Re-compute the rates at every year end.You can close it
- Registration in SAM.gov allowed to lapseWhere to look first: Sign in to SAM.gov and write down your entity registration's expiration date.Keep it from coming back: Check the date every quarter.You can close it
- No tax set aside from money paid with nothing withheldWhere to look first: Write down which of your pay arrives with no tax taken out: contract profits and owner draws.Keep it from coming back: Move the set-aside the day each payment lands. Put every estimated-tax date your preparer gives you on the calendar in January.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 10 exactly as it appears in the kit, so you can see what you get before you buy.
Prevailing-wage payroll that does not match the wage determination
You can close it- For every covered construction contract over $2,000 (VERIFIED: DOL WHD, Davis-Bacon page), pull the wage determination in the contract.
- For each worker, match the classification on the determination to the work actually done; workers in more than one classification need hours and rates listed for each.
- Check basic rate and fringe. Fringe can be met in cash, through a bona fide plan, or a mix (VERIFIED: DOL WHD DBRA deck).
- Fix any shortfall before the next payroll and pay the back amount.
- Keep the corrected certified payroll with proof of payment.
Your part: Run the check and pay any shortfall.
Note to your payroll provider: Hi [NAME], For contract [NUMBER], please set up each worker by the classification on the attached wage determination, with basic rate and fringe as listed. Where a worker splits time between classifications, record hours and rates for each. Fringe will be paid [IN CASH / TO PLAN NAME]. Please send me a test payroll before the next run. Thank you, [YOUR NAME]
Check each new wage determination and modification the day it arrives.
What this kit can't decide for you: Coverage and classification disputes are decided by the Wage and Hour Division or the contracting agency.
That's 1 of 10. The other 9 come the same way in the kit: steps, words to send, a habit to keep each one closed.
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What people in this work look up
When government contractors go looking for answers, they search things like “government contracting”, “sam.gov registration”, “gsa schedule” and “indirect rates government contracts”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 10 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Prevailing-wage payroll that does not match the wage determination: where do I start?
Start here: For every covered construction contract over $2,000 (VERIFIED: DOL WHD, Davis-Bacon page), pull the wage determination in the contract. To keep it from coming back: Check each new wage determination and modification the day it arrives.
Weekly certified payrolls late or incomplete: where do I start?
Start here: List every covered contract and the payroll weeks worked. To keep it from coming back: Submit certified payroll on the same weekday every week.
Apprentice rates paid to workers who were not registered: where do I start?
Start here: List every worker paid an apprentice rate on a covered job. To keep it from coming back: Get the registration record before an apprentice starts on a covered job.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
16-page PDF · instant download after payment · Code VYR-KIT-GOVCON-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Next step
- Run your free LeakReceipts check — it reads your own receipts and records and shows where money is leaking out, line by line.
- TrueNET — the whole-picture money truth: what you actually keep after every cost, across everything you earn and spend.
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.