The Independent Grocers Fix Kit
Built for independent grocers, supermarket and corner store owners.
The recovery-audit industry that catches unpaid vendor deductions and unclaimed allowances is real, decades old, and proven — it was just built to serve chains with enough invoice volume to justify the overhead, and it still only serves that segment. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 6 leaks it covers
2 you can close it · 2 the other side owes it · 2 a pro decides
- Not knowing how store profit is taxed to you — entity structure (boundary)Where to look first: Find out how your store is set up: sole owner, partnership, LLC, or S-corp. Your last tax return or your CPA can tell you.Keep it from coming back: Review the setup with your CPA once a year, using your real profit, not your sales.You can close it
- Bill-back and promotional allowances never claimedWhere to look first: Make a list of every promotion or bill-back a supplier agreed to this year: supplier, item, dates, allowance per unit, and how to claim it.Keep it from coming back: Log each promotion and its claim deadline the day you agree to it. File the claim when the promo ends.You can close it
- Damaged or expired product tossed with no vendor reclaim filedWhere to look first: Set up a reclaim bin and a simple log at the back.Keep it from coming back: Log and photograph every pulled item the same day, tagged to its vendor.The other side owes it
- DSD back-door deliveries paid without counting against the invoiceWhere to look first: Pick one person to check in every direct-store-delivery vendor at the back door.Keep it from coming back: No DSD invoice gets signed until it's been counted. Note every return credit on the invoice at the door.The other side owes it
- Not asking about proportional allowances because you think the law is dead or a sure winWhere to look first: Know where things stand: the Robinson-Patman Act is being enforced again, but it's not a sure win. The FTC's case against PepsiCo was dropped in May 2025.Keep it from coming back: Ask every supplier for their full promotional program list once a year, in writing.A pro decides
- Never asking if chains' promo money is offered to you on proportional termsWhere to look first: Know the right: under FTC guides on the Robinson-Patman Act, promotional and advertising allowances should be offered on proportionally equal terms to competing customers, with usable alternatives.Keep it from coming back: Ask the question once a year, and every time a supplier announces a new program.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 6 exactly as it appears in the kit, so you can see what you get before you buy.
Not knowing how store profit is taxed to you — entity structure (boundary)
You can close it- Find out how your store is set up: sole owner, partnership, LLC, or S-corp. Your last tax return or your CPA can tell you.
- Know that the answer changes what you pay on the money you take out.
- Get a clean profit figure for the store - including vendor deductions and allowances you've recovered or lost.
- Take it to your CPA. Whether a different setup makes sense for a thin-margin store is the CPA's call, not ours.
Your part: Make any entity or tax decision with your CPA.
EMAIL TO MY CPA: Subject: How my store income is taxed to me Hi [CPA NAME], Could you help me understand: 1. How [STORE NAME] is set up for tax purposes right now. 2. How the money I take out is taxed under that setup. 3. Whether you think it's worth looking at a different setup, given our margins and that we already run payroll for staff. I've attached our profit and loss for [PERIOD]. Thank you, [YOUR NAME]
Review the setup with your CPA once a year, using your real profit, not your sales.
What this kit can't decide for you: Entity choice and S-corp elections are tax decisions for a CPA. We prepare figures only.
That's 1 of 6. The other 5 come the same way in the kit: steps, words to send, a habit to keep each one closed.
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What people in this work look up
When independent grocers go looking for answers, they search things like “grocery store pricing”, “grocery store profit margin”, “independent grocery store”, “shrink in retail” and “vendor credits”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 6 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Where does an independent grocery store lose margin?
Unclaimed bill-backs and promotional allowances, damaged product tossed without a reclaim, and DSD deliveries never counted against the invoice. The kit covers each.
How do I claim vendor credits?
File a reclaim for damaged or expired product instead of tossing it. The kit shows what to keep.
Are chains getting promo money I'm not?
Ask if it's offered to you on proportional terms. The kit gives you the words.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
10-page PDF · instant download after payment · Code VYR-KIT-GROCER-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
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