The Landscaping Companies Fix Kit
Built for landscaping companies and landscape crews.
There's no single company that solved scope creep for the whole landscaping trade — and there may never be one. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 6 leaks it covers
6 you can close it
- Irrigation or spray 'favors' crossing into work that needs a separate state licenseWhere to look first: Find your state's rules for: pesticide application for hire, irrigation installation or repair, and backflow testing.Keep it from coming back: Know which jobs need a license before your crew says yes on site. Keep a current list of who holds what.You can close it
- Loaded truck and trailer crossing the CDL / commercial vehicle weight line uncheckedWhere to look first: Find the weight ratings on your truck's door sticker (GVWR, and GCWR if it's listed) and on your trailer's VIN plate (GVWR).Keep it from coming back: Check the door-sticker and trailer ratings before you add or swap a trailer. Price CDL-driver costs into haul jobs.You can close it
- Free lawn treatments given as favors with no certified applicator and no recordWhere to look first: Rule for every crew: no treatment of any kind (weed, insect, fungus) goes down unless a properly certified or licensed person applies it — even as a favor.Keep it from coming back: No favors with chemicals unless a certified person applies them. Log every treatment, free or paid.You can close it
- Extras done at the property, never priced, never billedWhere to look first: Look back over the last month: list every extra your crews did that wasn't on the contract (ask them — they'll remember).Keep it from coming back: Contract line that extras are priced first. Same-day photo and note from the crew. Show freebies on the invoice at no charge.You can close it
- Seasonal H-2B crew lost to the visa cap, scramble cost never traced to jobsWhere to look first: Work backward from the day you need crews. H-2B needs a Department of Labor labor certification first, then a USCIS petition. Both have filing windows that open and close.Keep it from coming back: Start the H-2B process with your attorney well before the season. Keep a written backup plan for each crew.You can close it
- No standard way for on-site extra-work requests to reach the officeWhere to look first: Pick one way every crew lead reports extras — a shared text thread, a form, or your scheduling app. Just one.Keep it from coming back: One reporting channel, same-day photo and note, price before or same day, weekly check against invoices.You can close it
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 6 exactly as it appears in the kit, so you can see what you get before you buy.
Irrigation or spray 'favors' crossing into work that needs a separate state license
You can close it- Find your state's rules for: pesticide application for hire, irrigation installation or repair, and backflow testing. Your state department of agriculture (pesticides) and your state licensing or environmental agency (irrigation, backflow) are where to look.
- Make a short list: which jobs need which license in your state.
- Check who on your crews holds each one.
- Rule: no crew does a licensed job unless the licensed person does it.
- If customers keep asking for that work, decide whether to get the license and price it as a service, or refer it out.
Your part: Confirm the rules, get the licenses, and decide which work your crews take.
Question to your state agency (email or phone): "Hello, I own [COMPANY NAME], a lawn and landscape company in [STATE]. Customers sometimes ask our crews to [repair an irrigation head / adjust a controller / spot-treat weeds]. Can you tell me what license or certification, if any, the person doing that work needs in [STATE], and whether the business needs its own license too? Thank you. [YOUR NAME], [PHONE]"
Know which jobs need a license before your crew says yes on site. Keep a current list of who holds what.
What this kit can't decide for you: Licensing rules vary by state and are for the state agency to confirm. We don't say any crew is unlicensed.
That's 1 of 6. The other 5 come the same way in the kit: steps, words to send, a habit to keep each one closed.
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What people in this work look up
When landscaping and lawn care companies go looking for answers, they search things like “landscaping business”, “landscaping pricing”, “landscaping contract” and “landscaping estimate”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 6 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
How do I bill extras done at the property?
Extras get done and never priced or billed. The kit shows a standard way for requests to reach the office.
Do I need a separate license for irrigation or spraying?
Irrigation and spray 'favors' can cross into licensed work. The kit flags it.
Does my truck and trailer need a CDL?
A loaded truck and trailer can cross the CDL weight line. The kit shows what to check.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
10-page PDF · instant download after payment · Code VYR-KIT-SAGE-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.