The Med Spas Fix Kit
Built for med spas.
A med spa runs on product, appointments and prepaid money: units drawn from a vial, chairs held for clients who never show, packages paid in advance, memberships billed every month. The leaks hide in each one. A few are rules with real teeth: where product comes from, how tips reach staff, and how reviews are gathered. I wrote this kit to check each leak against your own charts, inventory, booking system and statements.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
The 11 leaks it covers
8 you can close it · 1 the other side owes it · 2 a pro decides
- Product bought outside authorized channelsWhere to look first: List where you bought every neurotoxin and filler in the last year.Keep it from coming back: Check invoices and lot numbers at every delivery.A pro decides
- Units drawn versus units charted never matchedWhere to look first: Count units or syringes received last month from your invoices.Keep it from coming back: Reconcile product every month.You can close it
- No-shows with no deposit or feeWhere to look first: Count no-shows and late cancellations last month and the time they held.Keep it from coming back: Track no-shows every week.You can close it
- Membership payments that fail and are never followed upWhere to look first: Pull last month's failed membership payments.Keep it from coming back: Read the failed-payments report every week.You can close it
- Prepaid packages never tracked as owed servicesWhere to look first: List every package sold that still has sessions left.Keep it from coming back: Reconcile package balances every month.You can close it
- Manufacturer rewards and rebates never claimedWhere to look first: List every manufacturer loyalty or rewards program you are enrolled in.Keep it from coming back: Check rewards statements every month.The other side owes it
- Patient financing fees never added upWhere to look first: Pull last quarter's statements from every patient financing provider you offer.Keep it from coming back: Re-figure financing fees every quarter.You can close it
- Tips to staff handled the wrong wayWhere to look first: List how client tips reach your employees: cash, card or the booking system.Keep it from coming back: Reconcile tips every pay period.You can close it
- Reviews and before-and-after posts gathered the wrong wayWhere to look first: Count reviews received last year compared with clients served.Keep it from coming back: Send the request after every visit.You can close it
- Ownership and supervision set up without a reviewWhere to look first: Write down who owns the spa, who is the medical director, and who performs each treatment.Keep it from coming back: Review the setup when staff changes.A pro decides
- Device leases paid for while the device sitsWhere to look first: List every leased or financed device and its monthly cost.Keep it from coming back: Review device use every quarter.You can close it
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 11 exactly as it appears in the kit, so you can see what you get before you buy.
Product bought outside authorized channels
A pro decides- List where you bought every neurotoxin and filler in the last year.
- The FDA says federal law requires health care providers to purchase these products only from authorized sources, and to check the product for signs of counterfeiting before use (VERIFIED: FDA counterfeit Botox alert, 2024).
- Keep invoices showing the manufacturer or its authorized distributor.
- Quarantine anything you cannot trace.
- Report adverse events to FDA MedWatch, and talk with counsel about any product you cannot trace.
Your part: Trace every vial.
Note to my practice manager: Starting [DATE], all toxins and fillers are ordered only from [MANUFACTURER / AUTHORIZED DISTRIBUTOR]. Keep every invoice with lot numbers in [FOLDER]. Anything without an invoice goes to [LOCATION] and is not used.
Check invoices and lot numbers at every delivery.
What this kit can't decide for you: What to do about product already used is a question for your medical director and counsel.
That's 1 of 11. The other 10 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When med spas go looking for answers, they search things like “med spa business”, “med spa profit”, “med spa insurance” and “medical director med spa”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 11 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Product bought outside authorized channels: where do I start?
Start here: List where you bought every neurotoxin and filler in the last year. To keep it from coming back: Check invoices and lot numbers at every delivery.
Units drawn versus units charted never matched: where do I start?
Start here: Count units or syringes received last month from your invoices. To keep it from coming back: Reconcile product every month.
No-shows with no deposit or fee: where do I start?
Start here: Count no-shows and late cancellations last month and the time they held. To keep it from coming back: Track no-shows every week.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
17-page PDF · instant download after payment · Code VYR-KIT-MEDSPA-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
Next step
- Run your free LeakReceipts check — it reads your own receipts and records and shows where money is leaking out, line by line.
- TrueNET — the whole-picture money truth: what you actually keep after every cost, across everything you earn and spend.
Use Jobber or Housecall Pro? Run the free leak check — it reads your job export in your browser and shows the money leaks the software doesn't flag. Nothing is uploaded.