The Oilfield Hotshot Fix Kit
Built for oilfield and hotshot trucking drivers.
You're paid for the loaded mile, but you run the whole trip. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 6 leaks it covers
5 you can close it · 1 a pro decides
- Assuming the oilfield HOS exception covers a parts/supply hotshot when it likely doesn'tWhere to look first: Don't assume the oilfield wait-time exception applies to you. Treat all rig wait as on-duty unless you have it confirmed in writing.Keep it from coming back: When you change trucks or customers, ask again whether any HOS exception applies — and get the answer in writing before you rely on it.You can close it
- Unbilled rig-gate wait burns the 14-hour window and costs the next loadWhere to look first: For every rig run, write down three times on your phone: when you reached the gate, when they released you, and how many on-duty hours you had left at release. Your ELD or logbook already holds the on-duty time — screenshot it.Keep it from coming back: Before you accept a rig run, know the expected release time and your own wait terms. Log gate-in and release on every run, not just the bad ones.You can close it
- Hazard premium guessed at, not priced to cover your own insurance and endorsement costsWhere to look first: Pull your current insurance declarations page and write down the liability limit you actually carry and what you pay for it each year.Keep it from coming back: Every time your policy or endorsement renews, re-run the per-run hazard cost before you quote the next hazard load. Never quote a hazard line from memory.You can close it
- Loaded-mile rate that leaves out the empty miles back from remote lease sitesWhere to look first: Know your own all-in cost per mile. If you don't have one yet, use the national average as a placeholder: $2.336 a mile (ATRI 2025 national average, labeled as such — not your number).Keep it from coming back: Never accept a remote run on loaded miles alone. Run the round-trip floor first — every time.You can close it
- Rig wait absorbed for free, with real safety and earnings costWhere to look first: Start writing down gate-in and release time on every rig run — a phone photo of the clock and your ELD screen is enough.Keep it from coming back: Log every wait, not just the long ones. A pattern you can show is the only thing that gets a wait line added.You can close it
- MSA free-time window and wait rate unknown, so billable wait never startsWhere to look first: Pull your MSA and every rate sheet attached to it. Search for words like 'standby', 'wait', 'free time', 'detention' and 'hourly'.Keep it from coming back: Never start work for a new customer without free time and wait rate in writing. Re-check them every time the MSA or rate sheet is renewed.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 6 exactly as it appears in the kit, so you can see what you get before you buy.
Assuming the oilfield HOS exception covers a parts/supply hotshot when it likely doesn't
You can close it- Don't assume the oilfield wait-time exception applies to you. Treat all rig wait as on-duty unless you have it confirmed in writing.
- Write down what your truck is and what you haul. The wait-time rule (49 CFR 395.1(d)(2)) is written for 'specially trained drivers' of vehicles 'specially constructed to service oil wells' — a general parts, tools or chemical hotshot usually isn't that. There is a separate oilfield rule, 395.1(d)(1), that lets some oilfield drivers restart their weekly hours after 24 hours off; that one is about the weekly restart, not about gate wait. Don't mix the two.
- If you or your dispatcher believe you qualify, ask for the reason in writing and keep it in the truck.
- If no one can put it in writing, log your rig wait as on-duty from today and plan your day around it.
Your part: Decide how you log your hours and keep the paperwork in the cab.
Email to your dispatcher or safety contact: Subject: Oilfield HOS exception — written basis requested Hi [NAME], I've been told my rig wait doesn't count against my 14-hour window because of the oilfield exception. Before I keep logging it that way, I need in writing: 1. Which paragraph of 49 CFR 395.1(d) you're relying on. 2. How my truck ([YEAR / MAKE / TYPE OF UNIT]) and my training meet it. Until I have that, I'm logging all wait at the gate as on-duty, not driving. Thank you, [YOUR NAME] [CDL STATE / USDOT # IF YOURS]
When you change trucks or customers, ask again whether any HOS exception applies — and get the answer in writing before you rely on it.
What this kit can't decide for you: Whether you qualify is FMCSA's and your safety advisor's call, not ours. This kit never says you do or doesn't qualify — only that you should not assume it. If you want a ruling, a transportation attorney or FMCSA decides.
That's 1 of 6. The other 5 come the same way in the kit: steps, words to send, a habit to keep each one closed.
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What people in this work look up
When oilfield hotshot drivers go looking for answers, they search things like “hot shot loads”, “hotshot trucking”, “hotshot insurance cost” and “hotshot trucking business”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 6 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Does the oilfield hours-of-service exception cover hotshots?
A parts or supply hotshot is likely not covered. The kit shows what to check.
How should I price hotshot miles?
Include the empty miles back from remote lease sites. The kit shows how.
Can I bill rig-gate wait?
Know your MSA free-time window and wait rate so billable wait starts. The kit covers it.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
10-page PDF · instant download after payment · Code VYR-KIT-HOTSHOT-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
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