The Security Guard Firms Fix Kit
Built for security guard company owners.
Your money leaks in the eleventh hour and the eleventh guard. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 7 leaks it covers
3 you can close it · 3 the other side owes it · 1 a pro decides
- Federal post priced or paid on an outdated health-and-welfare fringe rateWhere to look first: For each federal contract, find the wage determination number and revision written into the contract right now.Keep it from coming back: Check every federal contract's wage determination before each option or anniversary date.You can close it
- License, bond, manager certificate and insurance minimums left out of bid mathWhere to look first: List every yearly cost of staying licensed: agency license and renewal, manager certificate, bond, required insurance, guard license fees and training you pay for.Keep it from coming back: Re-add your licensing and insurance costs into the cost floor every time one renews.You can close it
- Bidding posts and setting guard pay with no outside wage number to check againstWhere to look first: List each post with the hourly rate you pay the guards on it.Keep it from coming back: Check your area's BLS wage once a year, and re-price every post off loaded cost before each renewal.You can close it
- Overtime paid on base wage instead of the full regular rate with differentialsWhere to look first: Pick the weeks where a guard worked a holiday or differential shift, or earned a non-discretionary bonus (like an attendance or post bonus), and also went over 40 hours.Keep it from coming back: Code every differential and bonus in payroll as part of the regular rate before the first week it's paid. Price holiday posts with overtime at the full rate.The other side owes it
- Overtime figured on a work-period rule that doesn't apply to a private guard firmWhere to look first: Ask your payroll provider (or check your payroll settings) how overtime is figured: on a fixed 7-day workweek over 40 hours, or on some longer 'work period'.Keep it from coming back: Confirm the workweek setting with every new payroll provider or system. Check overtime on every week over 40 before payroll is approved.The other side owes it
- Wage determination went up and the 30-day price-adjustment notice was missedWhere to look first: This applies when your contract includes FAR clause 52.222-43 (used in multi-year and option-year service contracts) - check your contract's clause list.Keep it from coming back: Date-stamp every wage determination the day it arrives and set the 30-day alarm that day.The other side owes it
- Owner's own self-employment tax not tracked apart from guard payroll taxesWhere to look first: Keep your own self-employment tax separate in your head and your books from the taxes you withhold and pay for your W-2 guards. They are two different things.Keep it from coming back: Move the set-aside the same day money lands. Check your tax account against your income once a month.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 7 exactly as it appears in the kit, so you can see what you get before you buy.
Federal post priced or paid on an outdated health-and-welfare fringe rate
You can close it- For each federal contract, find the wage determination number and revision written into the contract right now.
- Look up that wage determination on SAM.gov and note the health-and-welfare fringe rate it states.
- Check that your payroll and your pricing use that rate.
- A new rate binds your contract when the contracting officer adds the updated wage determination - usually at the anniversary or next option. When that happens, update payroll and send your price-adjustment notice within 30 days.
- DOL raised the health-and-welfare rate in August 2026 (All Agency Memorandum 252, dated Aug. 10, 2026: $5.92 an hour - VERIFIED, SAM.gov list of All Agency Memos). Contracts with the paid-sick-leave order (EO 13706) use a different rate - check your wage determination. A new rate reaches your contract only when the updated wage determination is added. Until then, use the one on your contract.
Your part: Check SAM.gov or ask the contracting officer, update your payroll, and send any notice yourself.
TO THE CONTRACTING OFFICER: Dear [CONTRACTING OFFICER NAME], For contract [CONTRACT #], please confirm which wage determination and revision is currently incorporated ([WD # / REVISION #]?), and whether an updated wage determination will be added at the [OPTION PERIOD / ANNIVERSARY] starting [DATE]. I want to make sure our payroll and pricing match the fringe rate that applies. Thank you, [YOUR NAME] [TITLE], [COMPANY NAME] [PHONE] | [EMAIL]
Check every federal contract's wage determination before each option or anniversary date.
What this kit can't decide for you: What the contract requires is for the contracting officer to state. The EO 13706 (paid-sick-leave) H&W rate under AAM 252 was not confirmed and is not stated.
That's 1 of 7. The other 6 come the same way in the kit: steps, words to send, a habit to keep each one closed.
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What people in this work look up
When security guard company owners go looking for answers, they search things like “service contract act”, “security guard license”, “security guard contract” and “security guard company insurance”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 7 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Is my federal post priced on the current fringe rate?
An outdated health-and-welfare rate is the first leak in the kit. It shows how to check.
What goes into a guard bill rate?
License, bond, manager certificate and insurance minimums belong in your bid math. The kit shows how.
Is guard overtime figured right?
On the full regular rate with differentials, and on the right work-period rule. The kit covers both.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
12-page PDF · instant download after payment · Code VYR-KIT-PATROL-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
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