The Veterinary Clinics Fix Kit
Built for veterinary clinic owners and practice managers.
The clinics that keep the most of what they earn aren't doing anything exotic — they're closing the gap between the exam room and the invoice the same day, because a peer-reviewed study of nearly 70,000 real invoices found next-day entry runs about 15% lower and late entry runs over a third lower. This kit finds where the money leaks in your own work and gives you the steps and the words to close each one.
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The 7 leaks it covers
4 you can close it · 2 the other side owes it · 1 a pro decides
- Charges entered on the invoice a day or more after treatment — line items drop offWhere to look first: For one week, note the time each patient was treated and the time the invoice was entered.Keep it from coming back: Same-day entry, every patient. End-of-day chart-to-invoice check, every day.You can close it
- Medication and supplies used but not billed, or expired on the shelfWhere to look first: Pick your 20 highest-cost pharmacy and supply items.Keep it from coming back: Monthly: match top items used vs billed, and pull short-dated stock forward. Order smaller amounts of slow movers.You can close it
- Missed charges cost a multiple of themselves when the practice sellsWhere to look first: Nothing recovers this from the past. This kit is stopping missed charges now, because a buyer pays on earnings.Keep it from coming back: Close the chart-to-invoice gap every day. Keep a monthly record of missed charges found and fixed.You can close it
- Controlled-substance inventory records — compliance flag, not adviceWhere to look first: This is not a dollar leak and we don't advise on it. Find your most recent complete controlled-substance inventory and the date it was done.Keep it from coming back: Calendar the next inventory the day the last one is done.You can close it
- Lab expense growing faster than lab revenueWhere to look first: From your profit and loss, pull lab revenue and lab expense for each of the last 12 months, plus the year before.Keep it from coming back: Match the lab statement to patient invoices every month. Check the revenue-to-expense trend every quarter.The other side owes it
- Associate pay and owner draw never checked against a real wage referenceWhere to look first: Pull your payroll report for the last 12 months: each doctor's and tech's total pay.Keep it from coming back: Run the same comparison once a year, before raises or a new hire.The other side owes it
- Owner pay and self-employment tax not planned — the bill surprises at tax timeWhere to look first: This isn't money lost — it's money owed. Find out how you're paid now: a set salary through payroll, or whatever the practice nets.Keep it from coming back: Set aside every pay period. Review how you're paid with your CPA once a year.A pro decides
Free: one full leak from this kit
No sign-up, no email. Here is leak 1 of 7 exactly as it appears in the kit, so you can see what you get before you buy.
Charges entered on the invoice a day or more after treatment — line items drop off
You can close it- For one week, note the time each patient was treated and the time the invoice was entered.
- Count how many invoices were entered the next day or later.
- Set a rule: every invoice is entered the same day, before the doctor or tech leaves.
- At the end of each day, have one person check today's charts against today's invoices — every treatment, drug and supply on the chart should be on the bill.
- Anything found missing gets added before the client is billed or the account closes.
Your part: Decide which charges to add and add them, and run the same-day rule in your clinic.
MEMO TO MY TEAM: To: All doctors and technicians From: [YOUR NAME] Re: Same-day invoice entry, starting [DATE] Starting [DATE], every charge gets entered on the invoice the same day the patient is seen — before you leave for the day. 1. Enter charges as you go, or right after each patient. 2. At close, [NAME / ROLE] will check today's charts against today's invoices. 3. If something on the chart isn't on the invoice, add it before the client is billed. This isn't about anyone doing anything wrong. Charges entered later get missed, and I want us paid for the work we do. Thanks, [YOUR NAME]
Same-day entry, every patient. End-of-day chart-to-invoice check, every day.
What this kit can't decide for you: Study was equine practice in California; results may differ in small-animal practice. We do not promise any revenue increase.
That's 1 of 7. The other 6 come the same way in the kit: steps, words to send, a habit to keep each one closed.
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
What people in this work look up
When veterinary clinic owners and managers go looking for answers, they search things like “veterinary pricing”, “veterinary practice management”, “veterinary inventory management” and “vet practice owner salary”. Those searches turn up forms, averages and other people's numbers. This kit starts from your own records instead: the 7 places money leaks in this work, where to look first and the words to send to close each one.
What you get for each leak
- Numbered steps to close each leak
- Your part, spelled out
- Words you can use: letters and scripts, ready to send (fill in the brackets)
- A habit that keeps each leak from coming back
- An honest line on what the kit can't decide for you
A page from the kit
Questions people ask
Where do veterinary clinics miss charges?
Charges entered a day after treatment, and medication and supplies used but not billed. The kit covers both.
Is lab expense outpacing lab revenue?
Track them side by side. The kit shows how.
Do missed charges affect practice value?
They cost a multiple of themselves when the practice sells. The kit explains it.
What it can't decide for you
This kit works from your own records. It doesn't give legal, tax, licensing or financial advice, and it never tells you what to charge. Where a CPA, attorney, insurer or state board makes the call, the kit says so and gets your records ready for them.
11-page PDF · instant download after payment · Code VYR-KIT-FERN-01
Opens secure checkout. Instant download after payment. 30 days to ask for a refund — refund policy · terms
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